At DataScientia, our utmost priority is safeguarding our users' privacy. Consequently, we have established the following policy to inform you about our handling of your personal information. This policy outlines the types of information we collect from you, how we use it, and the circumstances under which we may share it with third parties.
INFORMATION ON THE PROCESSING OF PERSONAL DATA FOR SCIENTIFIC RESEARCH PURPOSES
INFORMATION ON THE PROCESSING OF PERSONAL DATA FOR SCIENTIFIC RESEARCH PURPOSES
(ART. 13 REG. EU 2016/679)
Data Scientia Platform (hereinafter “Platform”) Organized by Data Scientia (hereinafter “Organizer”)
We wish to inform you about our Project aims and the compliance with the current regulation for data processing. The Platform has been created in order to support a certain number of applications that will be used by different institutions for scientific research purposes. The Platform is managed by Data Scientia Foundation (http://datascientia.disi.unitn.it/). The Data Scientia Foundation is held in accordance with the EU Regulation 2016/679 "General Regulation on the protection of personal data" (from now on "GDPR"), the D.lgs. n. 196/2003 "Code regarding the protection of personal data" and the relative Annex A.4 "Code of ethics and good conduct for the processing of personal data for statistical and scientific purposes" (Provision of the Guarantor No. 2 of the June 16, 2004, Official Journal August 14, 2004, No. 190) sanction the right of every person to the protection of personal data concerning you. Pursuant to the aforementioned legislation, the processing of your personal data will be based on compliance with the principles set forth in art. 5 of the GDPR and, in particular, to those of legality, correctness, transparency, relevance, not excess and in order to guarantee an adequate security of personal data. As a Data Subject, we provide you with the following information regarding the processing of your personal data.
YOU MIGHT WANT TO KNOW
Details of Personal Data Collected and Processed
Identification Information: When you register on DataScientia, you establish an account within our system by providing essential details, including your first name, last name, and email address. It's important to note that your email address remains private and is not visible to other users, with the exception of experiment coordinators. These coordinators are internal administrative members responsible for communication with experiment participants when necessary. In the process of conducting experiments, researchers and experiment owners may utilize filters such as nationality, institution, faculty, age, and gender to tailor their audience selection in alignment with the research or experiment's objectives. However, it's crucial to emphasize that none of your personal information is shared with researchers or experiment owners. Your privacy and data security are paramount to us.
While signing up to our platform, we ask you below information which is necessary to create you account in our system:
- First Name
- Last Name
In the profile management section, users are fruther asked to provide additional personal details which are following:
- Place of birth
- Date of birth
- Course year
- Is in Erasmus
- Phone number
Category and Type of Sensitive Data Processed
The sensitive data collected and further processed are:
- Fiscal code
Purpose of the Processing
In general, the processing of your personal data is conducted in order to grant you access to the Platform. This Platform is an integral part of the Data Scientia Foundation, whose specific objectives concern the creation of a grass-roots community centered around the development and dissemination of a unitary knowledge-driven understanding of the people’s diversity, as it is represented by the data in the Internet.
The data we gather through our platform is not for mere curiosity; rather, it serves essential purposes integral to the services we offer. We request certain personal and sensitive information from you to ensure the smooth operation of our platform. While some of this data is necessary for administrative functions, others are crucial for various functional aspects such as authentication. A more detailed explanation follows below.
- Access to the Platform: Certain information is indispensable for creating your profile within our system, including your first name, last name, and email address. Your email serves a dual role as your unique identifier in our system and as a vital means of communication. Rest assured, this information will never be shared with any third party without your explicit consent.
- Public Portfolio: Our platform offers users the opportunity to create and share their own portfolio, showcasing their contributions to citizen science and various research projects. This portfolio is designed to allow users to highlight their valuable work and collaborations within our community. It's important to note that user portfolios are publicly visible to everyone by default. However, we prioritize your control over your personal information. You have the option to unpublish your portfolio at any time through the 'Manage Profile' section of our platform. When you choose to share your portfolio, the following information will be made publicly visible on your portfoilo page: first name, last name, your profile picture, date of registration, projects you have been involved in, experiments/projects you have conducted and your LinkedIn profile URL (if you are also registered as a researcher).
- Statistical Analysis: In addition to the core services, we also conduct statistical analysis to generate aggregate data on platform usage. This includes metrics such as the number of experiments conducted, user contributions, and any incentives earned. These statistics are presented to users in the form of quick descriptive summaries on their dashboard. We respect your privacy, and we will never share this information publicly without your explicit consent. Your ability to manage and control the visibility of your portfolio is a fundamental aspect of our commitment to your data privacy.
Data Retention Period
Your personal data will be kept until the project's goals are reached. However, it is possible to delete your personal data from our system upon request.
Nature of Data ProvisionThe provision of your data for the aforementioned research purposes is indispensable in order to access the Platform and participate in the Research Projects carried out within the Platform. Failure to provide data will make it impossible to participate in the Projects.
How can I delete my personal data?
You can request deletion of your personal data at any time by sending an email to firstname.lastname@example.org. When you do this, all of your personal data associated with your account will be permanently deleted. We can remove your personal data from our systems however we cannot remove your data from external projects you’ve joined through our platform. If you have specific concerns, please contact us.
Rights of the Interested PartyAs an interested party you have the right to request at any time from the Data Controller the access to your personal data, rectification, integration, cancellation, limitation of the processing that concerns them or to oppose their treatment. For the exercise of the aforementioned rights, you can contact the Data Controller and / or the Data Protection Officer at the mentioned addresses. The Data Controller is the University of Trento, via Calepina n. 14, 38122, Trento, which can be contacted by email: email@example.com. The Data Protection Officer can be contacted at firstname.lastname@example.org.
Aside from the uses listed above, we do not share, sell, rent, or lease any of your specific personal information, including name, phone number, address, and email, with any third parties.
This platform is intended for use by individuals who are adults and are at least 18 years of age. By accessing or using this website, you affirm that you are of legal age in your country of residence and have the legal capacity to enter into binding agreements. We do not knowingly collect or solicit personal information from individuals under the age of 18. If you are under 18, please do not use this website or provide any personal information to us. If we become aware that we have collected personal information from a user under the age of 18, we will take steps to promptly delete such information. If you believe that a user under the age of 18 may have provided us with personal information, please contact us so that we can investigate and take appropriate action.
E-MAIL COMMUNICATIONS FROM US
Periodically, we may send you email communications that we deem relevant and of interest to you. It's important to clarify that we do not disclose your personal information to any third parties in relation to these emails. Please be aware that we may employ the services of a third-party provider to manage our email lists. This provider is restricted to using your email information exclusively for the purpose of delivering and overseeing our email alerts to you.
For administrative users registered on DataScientia, the platform grants them the ability to send you messages, strictly for administrative purposes and only when email communication becomes absolutely necessary. Rest assured, this system safeguards your email address from public exposure.